Intelligent Trade is a sophisticated, robust accounting and business management software for small and midsize business. Intelligent Accounting software offers you the power, flexibility and support you need to face today’s challenges with confidence.
Intelligent is efficient and easy to use graphic interface that’s consistent from screen to screen makes for easy data entry and reporting. Intelligent basic is right for businesses that require a fully integrated, feature rich financial management application
Intelligent maintains all the Primary books of accounts like Cash book, Bank Book, Day Book etc, all registers like Purchase Register, Sales Register, Purchase Register and Journal Registers and all statement of accounts like Balance sheet, Profit and Loss and Trial Balance, Cash Flow, Fund Flow & Stock Statement.
Intelligent maintains details of all ledgers that are created by the user. You can define your chart of accounts i.e. – maintain groups, ledger etc. Ledger reports can be used for scrutiny of accounts. Most accounting systems across the globe follow the concept of separate Personal and Nominal accounts. Intelligent follows the concept of single ledger systems, which includes both Personal and Nominal accounts.
Accounts Receivable and Accounts payable
Accounts Receivables is the amount to be received from Sundry Debtors and Accounts Payable, the amount to be paid to Sundry Creditors. Intelligent provides complete bill wise information of amounts receivable as well as payable either Party wise or Group wise. This feature can track bills, payments/receipts including advances.
Flexible Classification of Accounting Heads / Chart of Accounts
Intelligent allows the user to define account heads as per his/her requirements. Intelligent offer . Intelligent offers predefined widely used Profit & Loss and Balance Sheet Groups. The user is allowed to alter the nomenclature of any of these Groups. Further the user is allowed to create any number of Groups as per his/her requirements, which can either be a Primary or a Sub-Group. Intelligent allows the user to have a multiple tree like structure groupings.
Intelligent provides the user a facility to reconcile bank accounts with his bank statement and hence providing the user with information regarding transactions, which haven’t been cleared as yet by the bank.
Intelligent is customizable
Every business has it’s own challenges and it’s own way of doing things. We designed ‘Intelligent’ to be so flexible and adaptable. A business management system that’s tailored to your unique business can help you be more efficient, productive and profitable. Here’s how you can customize ‘Intelligent’ to your unique needs. Choose the Intelligent module you need. Module are like mini application that can be added to your data. So, if one day you find need to do business in a foreign currency, or make estimates, or sale and purchase goods on consignment basis, Simply add to appropriate module to your Intelligent accounting solutions.
Define your own fields in master and transaction module.
You can add up to 30 optional fields to your sales and purchase related modules. You can add up to 20 optional fields in customer masters, Vendor masters, Account masters, Payment, Receipt, Journal modules etc.
Multiple Document Templates
You can have multiple entry templates for document like invoice, purchase etc.
Professional looking templates you can customize.
Create professional looking estimates and invoices. You can customize them with a few key strokes. Choose from pre designed Invoice, Quotation, Money Receipt and Credit Memo forms templates that you can customize to help you present a Branded, Professional image. You can change style, Colors and fonts. You can show and hide fields. You can include even your company logo
Drill Down/Bird’s Eye Display
Intelligent allows users to drill down from any report to lower levels of reports till the transaction entry. E.g. User can view a Balance sheet and then select the required group in the Balance Sheet and drill down till the transaction.
Record your expenses quickly
Where is many going. Simple modules to record expenses and print checks. Every time you pay a bill or record a expenses ‘Intelligent’ keeps your records updated to you will know where you stand.
Complete and accurate records at tax time
Make tax time a snap when all of your information is organized. No last minute panic. Intelligent keeps tracks of tax related income and expenses year round as you write checks and receive payments. So there’s no need to scramble at tax time. “The VAT tax reports” help you complete VAT forms.
Essential business information at your fingertips.
You’ll always know where your business stands with Intelligent’s Reports. See who owes you money and how much. Find out who your best customer are and what they’re buying.
Re-Use information instead of re-typing it.
Type information about a customer, vendor or product one time and never type it again. Enter the first few letters on any invoice, payment, receipt, check or other form. intelligent start fills in the rest automatically in auto search list boxes. Create new estimates by duplicating the existing one. You can turn estimates or sale order into an invoice by click of button. Billing has never been so easy.
Intelligent updates all reports (from day book to Balance sheets) as and when the transactions are entered and hence does not need any back end or day/period end process to be done.
Intelligent provides its users the facility for creating and maintaining any number of companies. Hence the user can maintain all his companies / Branch companies as well as his own Personal accounts in Intelligent. The Intelligent user can also handle companies concurrently i.e. the user can load more than one company and simultaneously work on all or any of the companies loaded by shuffling between companies as and when required.
Intelligent maintains books of accounts in base currency. Intelligent also allows users to enter transactions in multiple currencies and view reports in any of the currencies that have been created in Intelligent. The user can thus invoice his foreign customers in their currency as well receive payments in their currency. If there is any forex gain / loss, then it reflects the same immediately in the concerned parties ledger account. The gain or loss hence derived can be transferred to a forex account by using a Journal (use voucher class). The user can also view and print ledger accounts in the currency the transaction has been entered. Intelligent also allows the user to view & print all reports in any currencies.
Intelligent provides with a cash flow statement using which the user can track the movement of cash flow ie cash inflow as well as cash out flow (both cash & bank included) in his business. The report also displays a net flow for any period. The user can also get a daily cash flow statement (F4). By selecting F12 (configuration) option the user can also activate average details and hence get average cash inflow/out flow for any period.
Interest Calculations/ Cost of finance
This is one of the most powerful features available in Intelligent. Intelligent automatically calculates interest based on the information furnished by the user at the time of creation of ledgers. The user can now view the impact of interest accumulated against each ledger and in turn against each transaction. Although Intelligent provides exhaustive information on interest implications, the interest amounts are not brought into books. The user now has the option to book the interest calculated as per his requirements. Interest is calculated on simple and compound basis and can be entered into books by passing debit notes for interest receivables and credit notes for interest payable.
Funds Flow is a statement, which reflects the movement in working capital as well as, Flow due to operations, movement of capital and acquisition and sale of fixed assets. Intelligent automatically tracks all the transactions entered and readily provides Funds Flow Statement.
In many cases the user would want to classify Stock items, which perform a similar function or are similar in nature, but are grouped under different Stock Groups (e.g. Groups based on brand). Hence Intelligent provides a feature called Stock Categories. Stock Categories can be defined as parallel classification of stock items. If you take the example given under Stock Groups, all brands (Sony, Panasonic, Samsung etc) could have 29″, 25″, 21″ TV’s. The user could create 29″ as a Stock Category. Hence all 29″ TV’s (across Brands) could come under the classification ‘ 29″ TV Category’. Now the user can view reports, which displays 29″ TV’s only and can also provide his customers with options for other 29″ TV brands. If the user wants to query on a particular item he can select Stock Query report for that item and in case of non availability of that item Intelligent will also display all other items of that category and hence provide his customer with a better choice in terms of product as well as price.
Multiple Warehouse / Locations
Warehouse a storage place where materials are stored. Hence warehouse could be a locations or even Storage racks. Most companies would maintain warehouses and hence would require Stock statements for individual warehouses. Intelligent offers its users a feature called Locations (Warehouses). Intelligent allows its users to create multiple Locations (warehouses) and hence at the time of entering an inventory transaction (sales, purchase, stock Journal etc), Intelligent allows the user to specify Locations, where stock items are to be stored or dispatched from, For e.g. if the user is entering a purchase transaction, the user will have to specify the Location in which the item will be stored and the same way while entering a sales transaction the user will have to specify the location from which the goods will be issued.
Intelligent also allows users to transfer materials from one location to another. The user can view stock reports for one Location or can compare one location with another Location and can also get a consolidated stock report.
The user can also create locations to keep track of job works and Sub-contract i.e. the item issued to and recd from Job works. Each Job Work / Sub-Contract can be equated to a location
Stock Transfers to Warehouses
Intelligent allows transfer of materials from one warehouse to another. Transfer of materials can be done using Stock Transfer module. You can customized stock transfer as per your requirement.